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Home : Data Protection : Making an Access for Information Request



Making an Access for Information Request

Under section 4 of the Data Protection Acts, 1988 and 2003, you have a right to obtain a copy, clearly explained, of any information relating to you kept on computer or in a structured manual filing system in Kildare Local Authorities.

Your request should read as follows:

 

Dear Kildare Local Authorities,

I wish to make an access request under the Data Protection Acts 1988 and 2003 for a copy of any information you keep about me, on computer or in manual form.  I am making this request under section 4 of the Data Protection Acts.

 

 Checklist… before you submit your request.

  • Clear details of the data you are requesting, for example, the service the data relates to.
  • Attached a photocopy of proof of your identity? (e.g. photocopy of passport or drivers license)
  • Proof of address (photocopy of a utility bill with your name on it)

Please send your request to:

The Data Protection Access Officer,
Kildare County Council, Áras Chill Dara, Naas, Co. Kildare

Important:
We require proof of the applicant's identity and address in order to ensure that the person making this access request is validated. If your request is missing items as listed in the checklist above, we regret we will not be able to process your request. 

Exceptions to the right of access

Section 5 of the Data Protection Act sets out a small number of circumstances in which your right to see your personal records can be limited. This is necessary in order to strike a balance between the rights of the individual, on the one hand, and some important needs of civil society, on the other hand. For example, the right of access to medical data and social workers' data is restricted in some very limited circumstances, where the health and mental well-being of the individual might be affected by obtaining access to the data. Your right to obtain access to examination results, and to see information relating to other people, is also curtailed. Further details on all of these points can be obtained from the data protection website www.dataprotection.ie. Please note also, we do not accept access requests via telephone, email or text message. 

Responding to your Access Request

Kildare Local Authorities shall respond to you within the statutory period of forty (40) days.

If you are not satisfied with the outcome of your access request you are entitled to make a complaint to the Data Protection Commissioner who may investigate the matter for you.  The Data Protection Commissioner’s website contains useful information on access requests and other data protection issues at www.dataprotection.ie.