Scoil Éimhín Naofa Primary School Enrolment Policy

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ENROLMENT / ADMISSIONS POLICY

A. GENERAL INFORMATION

General introduction:

The Board of Management of Scoil Eimhín Naofa, Monasterevin is setting out its Enrolment/Admissions Policy in accordance with the provisions of the Education Act 1998 Section 15(2). The Board of Management trusts that by doing so, parents/guardians will be assisted in relation to enrolment matters. Mr. Thomas Fitzgerald, Chairperson of the Board of Management and           Mr. Declan Costello, Principal, will be happy to clarify any further matters arising from the policy.

  Name of School:  Scoil Eimhín Naofa, Drogheda Street, Monasterevin, Co. Kildare.

                              Roll No: 15769C  

                              Phone No: 045-525561    

                              email: saintevin@gmail.com  

                              Website: www.kildare.ie/saintevins

Denomination: Catholic Primary School

Patron: Bishop Denis Nulty, Kildare and Leighlin Diocese

  Number of Teachers: 18 including Principal; 14 mainstream teachers, 3 Special Education Teachers

  Type of School:      Vertical Girls’ School with Infant Boys , Junior Infants – 6th class .

  All classes from Junior Infants to 6th Class are taught in the school. In Junior and Senior Infants the school is co-educational and from 1st to 6th classes we enrol girls only. All boys transfer after Senior Infants.

 School hours:    9.10 a.m. – 2.00 p.m. (Junior and Senior Infants)

                                       9.10 a.m. – 3.00 p.m. (1st – 6th classes)

Bell rings at 9.10 a.m. All children stand in their line and are brought into the school by their teacher.

Morning Break  10.50 a.m. – 11.00 a.m.

Lunch Break:      12.30p.m. – 1.10 p.m.

  Scoil Eimhín Naofa is a Catholic Primary School which depends on the grants and teacher resources provided by the Department of Education & Skills. The school operates within the regulations laid down from time to time by the Department of Education & Skills. It is the policy of the Board of Management that all state grants from the Department of Education & Skills shall be used only for the purpose for which they are provided. The school policy has regard at all times to the resources and funding available.

  Scoil Eimhín Naofa Primary School is a Roman Catholic School under the Patronage of the Catholic Bishop of Kildare and Leighlin. Scoil Eimhín Naofa Primary School provides religious education for pupils in accordance with the doctrines, practices and tradition of the Roman Catholic Church and promotes the formation of the pupils in the Catholic faith.

  Prior to enrolment, parents/guardians will be made aware of the Catholic ethos of the school. Although we are a Catholic School , we admit children of all/no faiths. As required, these children are excused from the Religion classes. However, since we have no provision currently for extra supervision, they usually stay in class during the Religion period, but do independent work.

  This arrangement is always discussed with the parents/guardians of the child. The parents/guardians will also be made aware that in order to promote respect for pluralism in our community, the school respects the diversity of values, beliefs, traditions, language and ways of life in our society.

  The ethos of the school is Catholic and in this atmosphere the spiritual, intellectual, social and physical growth of the children is fostered in the spirit of St. Evin encouraging pupils and staff

 to care for each other and the world around us

 to pray and work for peace in our school, parish and world.

Rationale

This policy aims to ensure that the appropriate procedures are in place to enable the school

to make decisions on all enrolment applications in an open and transparent manner consistent with the Ethos, the Mission Statement of the school and legislative requirements.
to make an accurate and appropriate assessment of the capacity of the school to cater for the needs of applicants in the light of the resources available to it and
to put in place a framework which will ensure effective and productive relations between students, parents/guardians and teachers where a student is admitted to the school.

  Legal Framework

Section 9 (j) of the Education Act 1998 specifies, that “A recognised school shall …Subject to this Act and particular section 15 (2) (d), establish and maintain an admissions policy which provides for maximum accessibility to the school”.

  Section 15 (2) (d) states that the Board of Management shall “publish….The policy of the school concerning admission to and participation in the school and ensure that policy principles of equality and the right of parents to send their children to a school of parents’ choice are respected.

  Section 27 (1) states that “A Board shall establish and maintain procedures for the purposes of informing students in a school of the activities of the school” and (2) that “the procedures established and maintained under subsection (1) shall facilitate the involvement of the students in the operation of the School having regard to the age and experience of the students, in association with their parents and teachers”.

  The Education Welfare Act, 2000 (Section 19 (1) )  requires that a Board of Management shall not refuse to admit a child except where such refusal is in accordance with the Schools Admission Policy. Section 19 (2) requires that parents must provide relevant information to the school while Section 19 (3) requires that the Board of Management, shall as soon as possible (but no later than 21 days) after receiving such information “make a decision in respect of the application concerned and inform the parent in writing thereof.

  The Equal Status Act, 2000 (Sections 5 & 7 (2)) prohibits discrimination on the grounds of “gender, marital status, sexual orientation, religion, age, disability, race or membership of the Travelling Community” regarding admission, access to programmes, participation in the school or regarding expulsion or any other sanction. There are limited exceptions regarding single-sex schools and schools promoting particular religious values. (Section 7 (3))

  Section 29, Education Act

 1. Where a Board or a person acting on behalf of the Board;

(a)   permanently excludes a student from a school, or

(b)   suspends a student from attendance at a school for a period to be prescribed for the purpose   

       of this paragraph, or

(c)   refuses to enrol a student in a school, or

 

(d)  makes a decision of a class which the Minister, following consultation with patrons, national associations of parents, recognised school management organisations, recognised trade unions and staff associations representing teachers, may from time to time determine may be appealed in accordance with this section.

 

The parent of the student, or in the case of a student who has reached the age of eighteen years, the student, may, within a reasonable time from the date that the parent or student was informed of the decision and following the conclusion of any appeal procedures provided by the school or the patron, in accordance with section 28, appeal that decision to the Secretary General of the Department of Education and Skills and that appeal shall be heard by a committee appointed under subsection (2)

2. For the purpose of the hearing and determination of an appeal under this section, the Minister shall appoint one or more than one committee (in this section referred to as an ‘appeals committee’) each of which shall include in its membership an Inspector and such other persons as the Minister considers appropriate.

3. Where a committee is appointed under subsection (2) the Minister shall appoint one of its number to be the chairperson of that committee and who, in the case of an equal division of votes, shall have a second or casting vote.

4. In hearing and determining an appeal under this section, an appeals committee shall act in accordance with such procedures as may be determined from time to time by the Minister following consultation with patrons, national associations of parents, recognised school management organisations and recognised trade unions and staff associations representing teachers.  

Right of Appeal:

Parents/Guardians who are dissatisfied with an enrolment decision, may appeal to the Board of Management. It must be addressed, in writing, to the Secretary of the Board, stating the grounds for the appeal, and lodged within ten days of receiving the refusal. The Board will give a decision on this appeal within ten school days. 

  Section 29 of The Education Act, 1998, provides for a Right of Appeal against a decision to refuse enrolment. Parents/Guardians, if unhappy with the result of their appeal to Board of Management, may appeal to the Department of Education and Skills under Section 29 of the Education Act, which provides for a Right of Appeal against a decision to refuse enrolment, on the official form provided by the Department. This appeal must be lodged within 42 days of receipt of the refusal from the school to enrol. Parents can take a Section 29 appeal without first appealing to the Board of Management or waiting for the result of such an appeal.

  The School Principal, on behalf of the Board of Management, will inform the parents/guardians, in writing, of their Right of Appeal to the Secretary General of the Department of Education and Skills, when all “local discussions” following the refusal to enrol, have concluded.

  The Principal and Chairperson of the Board of Management will have responsibility for preparing a response for the Appeals Committee, if and when an appeal to the Secretary General of the Department of Education and Skills is initiated.

  Parental Choice:

While recognising the right of parents/guardians to enrol their child in the school of their choice, the Board of Management of Scoil Eimhín Naofa must also respect the rights of the existing school community and in particular, the children already enrolled. This requires balanced judgements which are guided by the principles of natural justice and acting in the best interest of all children. Assisting the school in such circumstances, the Board of Management reserves the right to determine the maximum number of children in each separate classroom bearing in mind

(a) size of / available space in classrooms

(b) educational needs of children of a particular age

(c) multi-grade classes

(d) presence of children with special educational/behavioural needs

(e) Health and Safety concerns regarding children and staff members

(e) Department of Education and Skills’ maximum class average directives (currently 27:1)

  School Curriculum:

In keeping with the Primary School Curriculum (1999) the school follows a well-balanced, broadly based curriculum which promotes the spiritual, moral, cultural, intellectual and physical development of all the pupils. It is the policy of the Board of Management that the school follows the curricular programmes prescribed by the Department of Education & Skills, which may be amended from time to time in accordance with Sections 9 and 30 of the Education Act 1998.

  The Board of Management is bound by the Department of Education & Skills Rules for National Schools which provide that pupils may only be enrolled from the age of 4 years and upwards though compulsory attendance does not apply until the age of 6 years.

  A child may not be allowed to attend or be enrolled in the school before his/her fourth birthday (Rule 64.1)

  B. Specific Procedures for Enrolment

1. Advertisements regarding enrolment are placed in the Monasterevin Parish Newsletter, local weekly papers and in local creches/playschools, usually at the end of January each year.

2. Parents/Guardians are also notified regarding enrolment by note, text, school website and advertising banner located at school gates.

3. There is a Registration Week in the school, usually at the end of January each year.

4. Parents/Guardians who wish to enrol pupils in Scoil Eimhín Naofa will be required to complete a

    written application form. Requests for application forms may be made by parents and guardians in

    the following way:

   Ø call in person to the school;

   Ø telephone request;

   Ø email request;

  Alternatively, application forms may be downloaded from our school website –    www.kildare.ie/saintevins

  All of the information sought in the Application Form must be furnished accurately. Applications will not be treated as being complete until such time as all requested information has been received.

5.  Copies of the Child’s Birth Certificate and Roman Catholic Baptismal Certificate (if applicable) should accompany the completed application form. Also required at this time is   proof of address i.e. documentation acceptable to an Irish financial institution for the opening of a bank account. Any one of the following will suffice if no more than 12 months  old

·         a current utility bill (such as a gas, electricity or telephone or mobile phone bill)

·         a current car or home insurance policy that shows your address

·         a document issued by a government department that shows your address

·         a list of your tax credits

·         a current balancing statement from Revenue

·         a social insurance document (that shows your address)

·         a letter from your employer or licensed employment agency stating that you have recently arrived in Ireland and have started work but cannot yet provide evidence of your Irish address (you will have to provide evidence of your address at a later date)

  A letter from the Principal, on behalf of the Board of Mangement, will inform parents/guardians of the outcome of their application for enrolment of their child.              

  Junior Infant Enrolment Procedure

6. The registration process is initiated on receipt by the school of a completed application form. This form must be signed and dated by one or both parents/guardians. The form will be date stamped on receipt by the school. Copies of the Child’s Birth Certificate and Roman Catholic Baptismal Certificate (if applicable) should accompany the completed application form. Also required at this   time is proof of address – see above.

7. Date of application, child's date of birth, address and telephone contact number are recorded in the School Record of Applications.

8. Entry in the School Record of Applications means that an application will be considered in early March of the relevant enrolment year, and will be evaluated on the basis of the criteria outlined in this policy.

9. Following this evaluation, the Principal will make a recommendation to the Board, listing proposed enrolments for the forthcoming year. Once an enrolment list is approved by the Board, all applicants will be notified in writing of the outcome, which may include an offer of a place or a notice that a child has been placed on a waiting list. If a child has not received a place, the school will notify the parents/guardians of their entitlement to appeal to Board of Management or under Section 29 of the Education Act 1998.

10. Those who are offered places are required to accept within a 2 week period.

Provision of key information by parents:

The Board of Management will require the following information when children are being enrolled.

Student’s name, age, address;

Country of origin;

Year of arrival in Ireland; (if applicable)

Name and address of pupil’s parents/guardians;

Contact telephone numbers;

Details of any medical condition the school should be aware of;

Religion;

Proof of address;

Previous schools attended, if any, and reasons for transfer, if applicable;

Any other relevant information as may be prescribed under the Education Welfare Act 2000.

11. The names of children for whom Enrolment Application Forms, State Birth Certificates, Baptismal Certificates (where applicable) and proof of address (see above) have been returned, will be placed on a class waiting list.

12. ln the event of the number of children seeking enrolment in any given class exceeding the number of places available preceding or during the school year (due to the Board of Management being  unable to provide suitable accommodation or recruit the required teaching staff), the following criteria will be used to prioritise children for enrolment.

    (a) Siblings of pupils currently or previously enrolled in our school.

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    (b) Catholic children living within the school’s catchment area – see Appendix 1 – and children of current teaching and ancillary staff.

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    (c) Other children living within the school’s catchment area – see Appendix 1.

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    (d) Catholic children living outside the school’s catchment area – see Appendix 1.

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    (e) Other children living outside the school’s catchment area – see Appendix 1.

13. In the event that there are more applicants within any category than there are available places, priority will be given to children within the particular category in order of age, starting with the oldest.

14. Children who are four years of age before September 1st of the school year of the proposed enrolment may be enrolled. However, it may be necessary in some years to have an age cut-off date for school starters because of the demand for school places in Scoil Eimhin Naofa. Such a cut-off date will be published in advance of the enrolment process each year.

15. Parents/Guardians will be notified in writing of the availability of a place within 21 working days of the closing date for the receipt of applications.

16. The Letter of Offer shall include an Acceptance Form. Parents/Guardians are required to accept/reject the available place in writing within a two-week period (date stated on letter).

17. New Junior lnfants spend one informal afternoon in school with their parents in June, to familiarise themselves with their new environment. Parents are given a copy of:

- An Information Welcome Pack

- The Child's Booklist

- Healthy Lunch Policy

- Substance Use Policy

- Our Code of Behaviour and Discipline including Friendship and Inclusion Policy (Anti-Bullying)

- R.S.E. (Relationships and Sexuality Education) Policy

- School Hours for Infants

  Late Applications

  The Board of Management will only accept Applications up to the day before the date of the first Board of Management Meeting, which follows the official enrolment dates. 

Applications received after the relevant Board of Management meeting will not be considered until the following year, unless there are available places.

  If the school’s admission and enrolment numbers have not been reached, the school will admit all children of the appropriate age whose parents/guardians wish them to attend the school until the maximum quota is reached. The same priority criteria will apply to the filling of any vacancies that may arise for applications for any particular class.

Note:

(i) ‘Application for Enrolment’ refers to a written enrolment request on an official application form. It does not constitute an offer of a place in the school.

(ii) ‘Official enrolment’ refers to the placing of a child on the official school roll on the first day of the school year, providing the appropriate enrolment criteria have been satisfied and verified.

(iii) ‘Siblings’ refers to children who share a common parent, foster parent or guardian.

4. Admission/day date:

Admission of Junior Infants normally takes place on the first day of the academic year. Any child who has not reached his/her fourth birthday will not be enrolled at any time.

5. Enrolment of Pupils with Special Needs:

Scoil Eimhín Naofa Primary School supports the principles of inclusiveness, equality of access and participation, within the context of the Department of Education & Skills regulations and programmes.

In relation to enrolment of pupils with special needs, all applications should be accompanied by whichever of the following may be appropriate:

Ø a psychological report;

Ø a report from a speech and language therapist where appropriate;

Ø a medical history/report in so far as it relates to the special needs of the student;

Ø indication of the existence of other reports, assessments of information where a child has been seen by another agency or professional e.g. social worker, neurologist, occupational therapist,  etc.

§ Where such reports are not available or are more than two years old, the Board will request that the child be assessed immediately.

§ The purpose of the assessment report is to assist the school in establishing the educational needs of the child relevant to his/her disability or special needs and to profile the support services required.

§ Where further resources are required, the Board requests the Department of Education & Skills, through the SENO, to provide the resources required to meet the needs of the child as outlined in the psychological, medical or other report.

§ The Principal will meet with the parents/guardians of the child before the child’s official enrolment to discuss the child’s needs. If necessary, a full case conference involving all parties will be held –

      Parent(s)/Guardians, Principal, Psychologist, Speech Therapist, OT or SEN co-ordinator.      

      Existing school, psychological, medical, speech/language, occupational therapy and any other reports will be considered.

7. Pupils Transferring

Pupils may transfer to the school at any time, subject to the policy of the school and available space.

8. Exceptional Circumstances

The school reserves the right to refuse enrolment to any pupil in exceptional cases. Such an exceptional case could arise where either:

 The student has special needs such that, even with additional resources available from the Department of Education and Skills, the school cannot meet such needs and/or provide the student with an appropriate education or;

      In the opinion of the Board of Management, the student poses an unacceptable risk to other students, to school staff or to school property.

10. Code of Behaviour and Discipline

All pupils who are enrolled in Scoil Eimhín Naofa Primary School are required to co-operate with and support the school’s Code of Behaviour and Discipline including Friendship and Inclusion Policy  (Anti-Bullying) in accordance with Section 24(4) of the Education Welfare Act 2000 as well as all other policies on curriculum, organisation, procedures and practices. The Board of Management places parents/guardians responsible for ensuring that their child/children will co-operate with the said policies in an age-appropriate way. Code of Behaviour and Discipline including Friendship and Inclusion Policy (Anti-Bullying) appended. The Board of Management insists that, prior to commencing school, parents/guardians must confirm in writing that the Code of Behaviour and Discipline is acceptable to them and that they shall make all reasonable efforts to ensure compliance with such code, by the child. Form of Acceptance is provided with Code of Behaviour and Discipline.

11. Evaluation

The Board of Management will monitor the implementation of all aspects of the Policy and review and amend the Policy as required, with particular emphasis placed upon

effective management of application process
clarity and transparency relating to the process

12. Monitoring Procedures

The implementation of this policy will be monitored by the Board of Management at the appropriate time. It will also be referred by the Principal for consideration by the full staff at the same time. The principal will report to the Board of Management regarding the process of enrolment until enrolment is complete. Where the Principal refuses admission to an applicant, by the authority delegated to him by the Board in line with this policy, any such refusal shall be communicated to the Board at the earliest opportunity.

  13. Review Procedure

The policy will be reviewed regularly in the light of experience. It will be reviewed by the Board of Management at its October/November 2017 meeting.

Ratified by the Board of Management on 30/05/2017.

Signed: Mr. Thomas Fitzgerald ,

Chairperson Board of Management .

  Dated: May 30th., 2017.

Addendum:

  The following are the maximum class numbers which the Board of Management will enrol  for 2017/2018.

  Each of 3 Junior Infant Classes (28 pupils + 28 pupils + 28 pupils)

  3 Senior Infant Classes (23 pupils + 23 pupils + 23 pupils)

  First Class (30 pupils)

  First / Second Class (10 pupils in First + 16 pupils in Second)

  Second Class (31 pupils)

  Third Class (26 pupils)

  Third / Fourth Class (11 pupils in Third + 11 pupils in Fourth)

  Fourth Class (26 pupils)

  Fifth Class (30 pupils)

  Sixth Class (30 pupils) 

Overall enrolment is capped at 374 pupils. 

Appendix 1, May 26th, 2017

Catchment Area

Monasterevin Townlands

Parish Map

 

Ballagh

Coolnefearagh

Lughil

Passlands

Ballyfarsoon

Coolsickin/Quinsborough

Mayfield/Ballynagalliagh

Skirteen

Ballykelly

Cowpasture

Monasterevin

Stramillian

Barraderra

Derrylea

Monasterevin Bog

 

Clogheen

Gorteenoona

Mooreabbey Demesne

 

Cloncarlin

Hybla/Ballyneage

Mountrice

 

Clonegath

Inchacooley

Mountrice Bog

 

Coolatogher

Kill

Oghil

 

Coole

Larch Hill

Oldgrange